I. Our Approach
Meiji Yasuda Asset Management Company Ltd. (hereinafter referred to as MYAM) recognizes the importance of all the personal information (including identification numbers and personally identifiable information) it acquires from its customers, business partners and others, and actively strives to protect and manage personal information as a top management priority.
|1. Compliance with relevant laws and regulations
|MYAM shall handle personal information in compliance with relevant Japanese laws and regulations and other relevant standards (hereinafter "laws and regulations").
|2. Appropriate acquisition
|We shall acquire personal information through fair and lawful means and not by deception or other wrongful means.
|3. Businesses in which personal information is used
MYAM shall acquire personal information to the extent necessary for use in the following businesses:
|4. Purposes of use
MYAM shall use personal information for the following purposes, where necessary, in relation to the businesses listed in 3. above. We shall not use personal information beyond the scope necessary to achieve these purposes without the prior consent of the individuals concerned or unless we are permitted to do so by laws and regulations.
However, MYAM shall use identification numbers only within the scope necessary for the administrative tasks shown below and shall not use them for any other purpose.
MYAM shall announce these purposes of use by publishing them on its website and in other publications.
|5. Provision to third parties
MYAM may provide personal information to third parties in the following cases:
However, we shall not provide identification numbers or personally identifiable information to outside parties unless permitted to do so under the Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures (hereinafter, the "Numbers Act"), for example, in the case of submission to persons implementing administrative tasks using identification numbers or outsourcing of the handling of personally identifiable information, wholly or in part.
|6. Joint use
MYAM and Meiji Yasuda Life Insurance Company shall jointly use personal data within the scope described below in order to manage their business operations and manage various risks.
|7. Secure management
|We shall develop a management framework, including internal regulations, based on this policy and strive to take all steps reasonably necessary to prevent the leak, loss and damage of personal information and to otherwise securely manage personal information. We shall also conduct supervision of employees and contractors as is reasonably necessary.
We have also established strict security measures with respect to identification numbers and personally identifiable information in accordance with the Numbers Act.
|8. Requests for disclosure, correction, etc.
|To request the disclosure, correction, addition, deletion or suspension of use of personal information held by us or to complain about our handling of personal information, please contact the member of staff who acquired the personal information or contact us using the contact details in III. below. We will promptly take the necessary action in accordance with our standard procedures.
III. Contact details for enquiries
To make a request or complaint relating to our handling of personal information, please contact the member of staff who acquired the personal information or contact us using the contact details shown below.
General Affairs Department
Meiji Yasuda Asset Management Company Ltd.
OTEMACHI PLACE EAST TOWER 9F, 2-3-2 Otemachi,Chiyoda-ku, Tokyo, 100-0004 Japan
- *Business hours: 9am - 5pm, Monday - Friday except Public holidays and New Year's holidays
MYAM is a member of both the authorized personal information protection organizations approved by the Finance Services Agency shown below. These authorized personal information protection organizations can also be used to resolve complaints about our handling of personal information and can be contacted using the contact details shown below.
Complaints related to investment advisory business
Japan Investment Advisers Association, Complaints Desk (staff in charge of personal information)
- *Business hours: 9am - 5pm, Monday - Friday except public holidays
Complaints related to investment trust management business
The Investment Trusts Association, Investor Consultation Desk
- *Business hours: 9am - 11.30am, 12.30pm-5pm, Monday - Friday except public holidays